Ovvos

Lexicon

Glossary & definitions

One code. Everyone files it the same.

Set out which account heads, regions, departments and expense types belong together — Lexicon writes every valid code, and your team just searches and copies.

Lexicon is a reference tool for finance and operations teams. It holds a plain glossary of terms and definitions, and — the part people use daily — a generator that turns your configured rules into every valid expense code: account head, sub-category, department, region and expense type, each with an assembled description. Staff search, find the right code, and copy it.

Counted from the running product

2,000+

Generated expense codes in live use at one company

4

Reference lists that feed the generator

5

Cascading columns in the configuration workbench

1 click

From search result to clipboard

How it works

Lexicon, end to end.

  1. 01

    Load your reference lists: account heads, regions, departments, sub-categories — by form or CSV

  2. 02

    Tick the valid combinations in a five-column workbench that saves as you go

  3. 03

    Run the generator; every legitimate combination becomes a code with its own description

  4. 04

    Staff pick a region, narrow by department, type a keyword

  5. 05

    Copy the code to the clipboard with one click

  6. 06

    Switch off retired codes individually or in bulk; see which codes people look up most

What's inside

A supporting tool that ends a surprising number of arguments.

The workbench

Five cascading columns walk the finance lead from sub-category to account head to departments to regions to expense type — employee, partner or standard — saving each combination as it completes.

The generator

Every valid combination is written out with the account number, the account head name, the exact path to type into your accounting system and a plain-English description assembled from the reference lists. Add a region or sub-category later and re-run: only the new combinations are created, and existing ones keep their view counts.

Search and copy

Cards show the code, its path and its description; one button copies the path. Every look-up is counted, so the finance lead can see which codes people genuinely struggle with.

Glossary and reference lists

Plain terms with a definition, keywords and an optional attachment, stored privately. Reference lists load from CSV with duplicates skipped rather than merged. Searching and copying is open to anyone with access; editing lists, configuring combinations and generating need a manager role.

The difference

Configure the rules once. Generate every code.

In most companies the valid combinations live in one person’s head or a spreadsheet three months out of date, and the same expense gets coded three ways in a quarter. Lexicon generates the whole set from one configuration, so nobody maintains two thousand codes by hand and nobody invents a new one under pressure.

Questions

Asked about Lexicon.

Is this just a glossary?

It holds definitions, but the part people use daily is the code generator. You describe which account heads, sub-categories, departments, regions and expense types legitimately go together, and it writes out every valid combination as a ready-to-copy code.

Does it connect to our accounting system?

No. Lexicon is a reference tool. It tells a person the right code; they enter it into whatever system they use.

What happens when our chart of accounts changes?

Edit the account heads, adjust which combinations are valid, and re-run the generator. You can add to what exists or replace everything. Codes that should no longer be used can be switched off rather than deleted.

Can everyone change the codes?

No. Searching and copying is open to anyone with access. Editing the reference lists, configuring combinations and running the generator need a manager role on that copy of the tool.

Shared with every Ovvos tool

One login, one look. The same frame, lists, alerts, light and dark mode and two densities across the whole platform. Learn one tool and you know them all.

One inbox. Anything that needs a person — a new lead, a leave request, a failed check — lands in one platform-wide inbox with a link straight to the record.

Your company only. Every screen, report and export is limited to your own company, enforced on every request — not by hiding buttons.

Your own copy. Most tools are generated per department: name it, choose its icon, grant your people. Two teams can run the same tool and never see each other's data.

A modest tool for a daily friction.

If your accounts team argues about codes, ask us to include Lexicon in the walkthrough.

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